TALLY 9 TEACHING CENTER: Payment entry

Saturday, April 24, 2010

Payment entry

Payment Entry (F5)

Gateway of Tally > Accounting Vouchers > selecting F5: Payment > displays the Payment voucher entry screen. Payment transactions can be entered using Tally's Payment Voucher.

The Payment Entry screen appears in Single Entry Mode by default (as the option "Use Single Entry mode for Pymt/Rcpt/Contra" is set to YES > in F12: Configure from Payment Voucher).

For example, the company settles expenses of conveyance, staff welfare, postage and stationery through cash – all in one voucher. The entry is displayed as:

You are prompted to choose the cash or bank ledger, which will pay the amount (the credit ledger).

Click on the links under "More" for more information on Payment Vouchers.

More:

Payment Entry - Double Mode

Payment Entry – Single Narration

Payment / Receipt as Contra

Warn on Negative Cash Balance

Cheque Printing

How to print Cheques

Trouble-shooting Cheque printing

TDS Payment

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F1
To select a company
To select the Accounts Button and Inventory buttons
At all masters menu screen
At the Accounting / Inventory Voucher creation and alteration screen

F2
To change the menu period
At almost all screens in TALLY

F3
To select the company
At almost all screens in TALLY

F4
To select the Contra voucher
At Accounting / Inventory Voucher creation and alteration screen

F5
To select the Payment voucher
At Accounting / Inventory Voucher creation and alteration screen

F6
To select the Receipt voucher
At Accounting / Inventory Voucher creation and alteration screen

F7
To select the Journal voucher
At Accounting / Inventory Voucher creation and alteration screen

F8
To select the Sales voucher
At Accounting / Inventory Voucher creation and alteration screen

F8 (CTRL+F8)
To select the Credit Note voucher
At Accounting / Inventory Voucher creation and alteration screen

F9
To select the Purchase voucher
At Accounting / Inventory Voucher creation and alteration screen

F9 (CTRL+F9)
To select the Debit Note voucher
At Accounting / Inventory Voucher creation and alteration screen

F10
To select the Reversing Journal voucher
At Accounting / Inventory Voucher creation and alteration screen

F10
To select the Memorandum voucher
At Accounting / Inventory Voucher creation and alteration screen

F11
To select the Functions and Features screen
At almost all screens in TALLY

F12
To select the Configure screen
At almost all screens in TALLY
Special Key Combination
Windows
Functionality
Availability

ALT + 2
To Duplicate a voucher
At List of Vouchers – creates a voucher similar to the one where you positioned the cursor and used this key combination

ALT + A
To Add a voucher
At List of Vouchers – adds a voucher after the one where you positioned the cursor and used this key combination.

ALT + C
To create a master at a voucher screen (if it has not been already assigned a different function, as in reports like Balance Sheet, where it adds a new column to the report)
At voucher entry and alteration screens, at a field where you have to select a master from a list. If the necessary account has not been created already, use this key combination to create the master without quitting from the voucher screen.

ALT + D
To delete a voucher
To delete a master
(if it has not been already assigned a different function, as explained above)
At Voucher and Master (Single) alteration screens. Masters can be deleted subject to conditions, as explained in the manual.

ALT + E
To export the report in ASCII, SDF, HTML OR XML format
At all reports screens in TALLY

ALT + I
To insert a voucher
At List of Vouchers – inserts a voucher before the one where you positioned the cursor and used this key combination.

ALT + O
To upload the report at your website
At all reports screens in TALLY

ALT + M
To Email the report
At all reports screens in TALLY

ALT + P
To print the report
At all reports screens in TALLY

ALT + R
To remove a line in a report
At all reports screens in TALLY

ALT + S
To bring back a line you removed using ALT + R
At all reports screens in TALLY

ALT+ V
From Invoice screen to bring Stock Journal screen
At Invoice screen à Quantity Field à Press Alt + V to select the Stock Journal.

ALT + W
To view the Tally Web browser.
At all reports screens in TALLY

ALT + X
To cancel a voucher in Day Book/List of Vouchers
At all voucher screens in TALLY

ALT + R
To Register Tally
At Licensing Menu in TALLY

CTRL + A
To accept a form – wherever you use this key combination, that screen or report gets accepted as it is.
At almost all screens in TALLY, except where a specific detail has to be given before accepting.

CTRL + B
To select the Budget
At Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and alteration screen

CTRL + C
To select the Cost Centre
To select the Cost Category
At Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and alteration screen
At Stock Groups/ Stock Categories/ Stock Items/ Reorder Levels/ Godowns/ Voucher Types / Units of Measure ( Inventory Info) creation/alteration screen

CTRL+ E
To select the Currencies
At Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and alteration screen

CTRL + G
To select the Group
At Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and alteration screen

CTRL + I
To select the Stock Items
At Stock Group/ Stock Categories/ Stock Items/ Reorder Levels/ Godowns/ Voucher Types / Units of Measure ( Inventory Info) creation/alteration screen

CTRL + L
To select the Ledger
At Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and alteration screen

CTRL + O
To select the Godowns
At Stock Group/ Stock Categories/ Stock Items/ Reorder Levels/ Godowns/ Voucher Types / Units of Measure ( Inventory Info) creation/alteration screen

CTRL + Q
To abandon a form – wherever you use this key combination, it quits that screen without making any changes to it.
At almost all screens in TALLY.

CTRL + Alt + R
Rewrite data for a Company
From Gateway of Tally screen

CTRL + S
Allows you to alter Stock Item master
At Stock Voucher Report and Godown Voucher Report

CTRL + U
To select the Units
At Stock Groups/ Stock Categories/ Stock Items/ Reorder Levels/ Godowns/ Voucher Types / Units of Measure ( Inventory Info) creation/alteration screen

Ctrl + V
To select the Voucher Types
At Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and alteration screen
Special Function Key Combination
Windows
Functionality
Availability

ALT + F1
To close a company
To view detailed report
To explode a line into its details
At all the menu screen
At almost all report screen
At almost all screens in TALLY

ALT+ F2
To change the system period
At almost all screens in TALLY

ALT + F3
To select the company info menu
To create/alter/shut a Company
At Gateway of Tally screen

ALT + F4
To select the Purchase Order Voucher Type
At Accounting / Inventory Voucher creation and alteration screen

ALT + F5
To select the Sales Order Voucher Type
To view monthly and quarterly report
At Accounting / Inventory Voucher creation and alteration screen
At almost all report screens in TALLY

ALT + F6
To select the Rejection Out Voucher Type
To change the Sales Order Voucher Type
At Accounting / Inventory Voucher creation and alteration screen

ALT + F7
To select the Stock Journal Voucher Type
To accept all the Audit lists
At Accounting / Inventory Voucher creation and alteration screen
At TallyAudit Listing screen

ALT+ F8
To select the Delivery Note Voucher Type
To view the Columnar report
At Accounting / Inventory Voucher creation and alteration screen
At Ledger Voucher screen

ALT + F9
To select the Receipt Note Voucher Type
At Accounting / Inventory Voucher creation and alteration screen

ALT + F10
To select the Physical Stock Voucher Type
At Accounting / Inventory Voucher creation and alteration screen

ALT + F12
To filter the information based on monetary value
At almost all report screens

CTRL + ALT + F12
Advanced Config
At Gateway of Tally

Key Combination used for navigation
Windows
Functionality
Availability

PgUp
Display previous voucher during voucher entry/alter
At voucher entry and alteration screens

PgDn
Display next voucher during voucher entry/alter
At voucher entry and alteration screens

ENTER
To accept anything you type into a field.
To accept a voucher or master
To get a report with further details of an item in a report.
You have to use this key at most areas in TALLY

At the receivables report – press Enter at a pending bill to get transactions relating to this bill (e.g., original sale bill, receipts and payments against this bill, etc)

ESC
To remove what you typed into a field
To come out of a screen
To indicate you do not want to accept a voucher or master.
At almost all screens in TALLY.

SHIFT + ENTER
Collapse next level details
At Voucher Register screen and Trial Balance report

SHIFT + ENTER
To explode a line into its details
In almost all Reports:

At a Group/Stock Group/Cost Category/Godown/Stock Category – displays Sub Groups and Ledgers/Stock Items/Cost Centres/Secondary Godowns/Secondary Stock Categories

At a Voucher – displays its entries and narration
At a Stock Item- displays its godowns and batch details

At Voucher Register screen – displays the next level details

At Trial Balance report - displays the next level details

CTRL + ENTER
To alter a master while making an entry or viewing a report
At voucher entry andz alteration screens

TALLY 9 TEACHING CENTER

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